Top 5 Marquee Mistakes to Avoid When Planning Your Event

13 November 2024

Planning a marquee event offers flexibility and a chance to create a truly bespoke experience, but it’s not without its challenges. Many common mistakes can lead to unnecessary stress or unexpected issues on the day of the event. Here’s a guide to the top five marquee mistakes to avoid and how to plan for a smooth and successful event.

Mistake 1: Underestimating the Space Needed

One of the most common mistakes when planning a marquee event is underestimating the space required. Trying to fit too many guests or features into a small marquee can result in a cramped and uncomfortable experience.

Solution: Always account for more space than you think you’ll need. Work closely with your marquee provider to understand how much space is necessary based on your guest count and planned activities - they can offer a site visit to help with this and assess the area too. Don’t forget to factor in space for tables, dance floors, and other elements like bars or staging areas.

Mistake 2: Ignoring Weather Precautions

While marquees provide shelter, ignoring weather precautions can lead to discomfort or even safety hazards. For example, failing to plan for wind, rain or extreme sun exposure can cause unexpected disruptions.

Solution: Opt for a marquee with sturdy, weather-resistant materials. Consider adding side walls, clear panels, or roll-up sides to protect against the elements. If heavy winds are a possibility, speak to your provider about additional anchoring options to ensure stability.

Mistake 3: Overlooking the Importance of Lighting

Good lighting can make or break your event’s atmosphere, yet many people overlook it during the planning process. Relying solely on basic or functional lighting can leave your event feeling flat and uninviting.

Solution: Plan your lighting in advance and consider the different moods you want to create throughout the event. Use a combination of functional lighting for visibility and decorative lighting like fairy lights, uplighting, or chandeliers to enhance the atmosphere.

Mistake 4: Choosing the Wrong Flooring

The right flooring is essential for guest comfort and safety. However, many people don’t give it enough thought, which can result in slippery surfaces, unstable footing, or damage to the ground beneath.

Solution: Assess your event location and choose flooring that suits the terrain.Always consult with your marquee provider to determine the most suitable option for your event’s location and theme.

Mistake 5: Skipping Professional Help

Trying to manage every detail of a marquee event without professional help can lead to unnecessary stress and overlooked details. Marquee setups require careful planning, and there are numerous factors to consider, from layout to logistics.

Solution: Work with a reputable marquee provider who has experience in planning and setting up marquee events. They can offer valuable advice, provide on-site support, and help ensure that everything runs smoothly on the day.

Planning a marquee event doesn’t have to be stressful if you avoid these common mistakes. By taking the time to understand your space needs, planning for weather, prioritising lighting, choosing the right flooring, and seeking professional help, you can create a memorable and hassle-free experience for you and your guests. Ready to start planning your perfect marquee event? Contact TMCL today, and let’s make it happen!